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Constitution for Howdenburn School Parent Council

Howdenburn School Parent Council

Constitution

This is the constitution for Howdenburn School Parent Council.

  1. For the avoidance of any doubt Howdenburn School Parent Council is also known as Howdenburn Parent Council.
  2. The objectives of the council are:
    • To work in partnership with the school to create a welcoming school which is inclusive for all parents
    • To promote partnership between the school, its pupils and all its parents
    • To develop and engage in activities which support the education and welfare of the pupils
    • To identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of the pupils.
  3. The membership will be a minimum of ten parents of children attending the school. The maximum size is twenty-five.
  4. Any parents of a child at the school can volunteer to be a member of the Parent Council and will stand for a period of two years unless:
    • They are a P7 parent and will stand for one year
    • Resign for personal reasons
    • Or child relocates to another school
  5. In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be selected by a draw.
  6. The parent council can ask the Parent Forum for volunteers to the council at anytime if numbers drop.
  7. The Parent Council may co-opt up to four members to assist with carrying out its functions.
  8. The number of parent members must always be greater than co-opted members.
  9. Co-opted members will be invited to serve for a period of one year, after which time the Parent Council will review and consider requirements for co-opted membership.
  10. The Chair, Secretary and Treasurer of the Council will be agreed by the Parent Council Members immediately following its formation.
  11. Office bearers will be re-selected by the Parent Council on an annual basis at the annual general meeting of the Parent Forum.
  12. The Parent Council is accountable to the Parent Forum for Howdenburn School and will make a report to it at least once each year on its activities on behalf of all the parents.
  13. If twenty per cent of members of the Parent Forum request a special general meeting to discuss issues falling within the Councilís remit, the Parent Council shall arrange this. The Parent Council shall give all members of the Forum reasonable notice of the meeting and at the same time circulate notice of the matter or matters to be discussed at the meeting.
  14. The Annual Meeting will be held around September each year. A notice of the meeting including the date, time and place will be sent to all members of the Parent Forum at least two weeks in advance. The meeting will include:
    • a report on the work of the Parent Council and its committee(s)
    • selection of the new parent council
    • discussion of issues that members of the Parent Forum may wish to raise
    • approval of the accounts
  15. The Parent Council will meet at least once in every school term.
  16. Should a vote be necessary to make a decision, each parent member of the meeting will have one vote, with the Chair having a casting vote in the event of a tie.
  17. Any two members of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least one weeks notice of date, time and place of the meeting.
  18. If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council shall be terminated if the majority of parent members agree. Termination of membership would be confirmed in writing to the member.
  19. Copies of the minutes of all meetings will be available to all parents of children at Howdenburn School and to all teachers at the school. Copies will be available from the secretary of the Parent Council, from the school secretary and available by email.
  20. Meetings of the Parent Council shall be open to the public, unless the Parent Council is discussing an issue, which it considers should be dealt with on a confidential basis. In such circumstances, only members of the Parent Council and the head teacher or his or her representative can attend.
  21. The Treasurer will open a bank or building society account in the name of the Parent Council for all Parent Council funds. Withdrawals will require the signature of the Treasurer and one other Parent Council member.
  22. The Treasurer will keep an accurate record of all income and expenditure and will provide a summary of this for each Parent Council meeting and a full account for the Annual Meeting.
  23. The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.
  24. The Parent Council may change its constitution after obtaining consent from members of the Parent Forum.
  25. Should the Parent Council cease to exist, any remaining funds will be passed to the education authority to be used for the benefit of Howdenburn School, where this continues.
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